The vision of the American Academy of Ophthalmology is to be the most valued and credible professional eye organization. To achieve this vision, we are seeking talented, committed and innovative team players to assist in advancing the lifelong learning and professional interests of ophthalmologists. This will ensure that the public can obtain optimal eye care.
We currently have the following openings:
The American Academy of Ophthalmology is committed to a diverse workforce. We value and actively seek to recruit, develop and retain people with diverse backgrounds, experiences and perspectives reflecting the full diversity of our economy and society.
Please forward job resumes with cover letter to job@aao.org. We need only one resume. It is not necessary for you to submit your resume per job listing.
Program Assistant
Job Summary
The Program Assistant acquires data for evaluation of as well as manages the daily operation of the Clinical Education programs database - including currency reviews, generation of new items and tracking topic coverage from various curricula. This position also supports the Assessment and Evaluation Program Manager to maintain various products under the Self Assessment umbrella, evaluation of Continuing Medical Education (CME) programs and construction of Ophthalmic Knowledge Assessment Program (OKAP) on an annual basis. Other duties as assigned.
Skills & Requirements
Qualified candidates must have 2 - 3 years support experience including database and reporting administration. An Associates degree is preferred or equivalent work experience.
Other requirements include:
- Strong computer software skills (i.e., Microsoft Word, Excel and Outlook. Adobe Acrobat Reader/Writer preferred)
- Critical thinking skills to analyze and summarize data
- Excellent oral and written communication skills
- Strong project management skills
- A basic understanding of medical or scientific terminology
- Knowledge of Continuing Medical Education and/or prior experience working in a healthcare environment a plus.
E-Editor
Job Summary
The E-Editor creates online content to fulfill one of AAO's most essential functions, ophthalmic education. This position is responsible for editing online product descriptions, specialty newsletters, clinical courses and cases as well as other assigned projects. In addition, the E-Editor clarifies author's submissions, reconciles reviewer's comments and makes necessary changes while adhering to editorial and production schedules.
Responsibilities
- Edit new content, including copyediting, querying, proofreading and identifying references.
- Interact with authors and reviewers to obtain and incorporate comments/reviews.
- Assist in the development of templates and author/editorial guidelines.
- Research/Find references or abstracts.
- Assist with online publishing - posting material to the web.
- Work closely with the in-house editorial and production teams as well as contractors.
Skills & Requirements
Qualified candidates must have 2-3 years experience in online editorial production including editing health care or scientific documents.
Other requirements include:
- Excellent editing/writing skills (familiarity with AMA and Chicago style).
- Knowledge of multimedia and web page creation tools (i.e., Dreamweaver, photo editing).
- Excellent "webifying" skills for print or print type content (Editing for the web for brevity, precision, and layout).
- Microsoft Word, PowerPoint and Excel proficiency.
- Strong organizational and project management skills.
- Ability to self-manage time and prioritize workload to meet deadlines.
- Effective communication skills (written and verbal).
- A strong customer service orientation including diplomacy and discretion.
- Past experience in health care education editing or newsletter writing a plus.
Education
Undergraduate or graduate degree in journalism or communications preferred.
Program Manager, AAOE
Job Summary
The AAOE Program Manager oversees the development and execution of programs, products and services which address the business aspects of managing an ophthalmology practice. These include the AAOE’s Annual Meeting program webinars, print, online and CD-ROM based educational products, the monthly newsletter and online discussions.
Responsibilities
- Manages all aspects of the AAOE annual meeting educational program:
- Solicits course abstracts from members and manages the course selection process.
- Schedules courses and events.
- Identifies topics and moderators for roundtable discussions.
- Develops and regularly updates the AAOE Program schedule on the Web Site.
- Works with the Executive Director and Board to develop special program topics and faculty including the AAOE General Session.
- Interacts with the meeting groups to confirm rooms, financial arrangements and other logistics.
- Writes, edits and proofs promotional programming and editorial copy.
- Generates/analyzes statistical reports and provides the AAOE Board/staff with program evaluations and recommendations.
- Designs a post meeting evaluation of the annual meeting and makes recommendations for enhancements for the upcoming year.
- Plans AAOE Members reception including arrangements for F&B, décor.
- Interacts with speakers and event suppliers – A/V, show decorator.
- Manages AAOE video production.
- Strategizes new practice management products including delivery format consistent with revenue goals:
- Identifies topics/content and authors by performing formal and ad hoc research.
- Creates and leads a work team, composed of staff, volunteers, consultants/contractors to develop content.
- Collaborates with marketing staff to develop product proposals.
- Develops budget, schedule, timeline and milestones for project completion.
- Develops and implements budgets for AAOE products, vendor services and web conferences.
- Designs and updates AAOE website to provide members with relevant information.
- Researches and selects topics/authors for the monthly bulletin, The Executive Update.
- Researches, identifies, recommends and schedules online leader discussion.
- Writes and/or edits copy for publication in ophthalmic magazines and journals as well as promotional materials.
Skills & Requirements
Qualified candidates must have a minimum of 5 years experience in meeting planning as well as strong research skills, including the synthesizing and presentation of timely educational topics/content. A demonstrated knowledge of practice management and/or medical private practice issues is a plus.
Other requirements include:
- Educational programming development experience.
- Strong knowledge of various computer applications including database management, spreadsheets, word processing, CD ROMS and web/internet technologies.
- Solid experience in project management.
- Ability to analyze statistical information and communicate recommendations.
- Strong oral, editing and proofreading skills.
- Ability to effectively convey ideas, persuade, and listen.
- Effective in building productive relationships.
- Strong negotiating skills.
- Must be able to manage multiple projects, prioritize and meet deadlines.
Education
Bachelor’s degree preferred or equivalent experience.
SF Match Manager
Job Summary
The San Francisco Match Manager provides daily management of the technical staff, operations, programs, activities, and services of the San Francisco Match (SF Match) program - budget approximately $3M annually. This position also supports the director with Match management as well as the formulation and execution of technology maintenance and development. The SF Match Manager maintains excellent client satisfaction and supports business growth and development.
Responsibilities
- Manages SF Match business processes, budgeting and finances, contracts, materials, and equipment.
- Manages a two member technical team and provides technical support to the Central Application Service Manager.
- Manages all aspects of technology and works with technology consultants/contractors.
- Manages customer service survey processes and internal/external formal and informal feedback; create and report Match statistics.
- Collaborates with director and staff of SF AMS to develop new methods and approaches to better serve prospective residency clients, sponsoring organizations and other key stakeholders.
- Researches, write, and present business plans and prepare and make presentations to constituents and senior management.
Skills & Requirements
Qualified candidates must have five or more experience managing both operational and technical responsibilities of a department, as well as supervising direct reports.
Other requirements include:
- Proven success managing the day-to-day operations of a department, including the development and maintenance of standards.
- Experience managing technical personnel (i.e., Programmer and Website Manager).
- Computer competency and technology management experience (i.e., knowledge of software and hardware, including SQL, Crystal reporting, website, servers, database management, etc.).
- A strong customer service orientation and ability to effectively convey ideas, persuade, and listen.
- Strong analytical and problem-solving skills.
- Experience with budgeting and financial management.
Education
BA in management, business, or a related field
